Information provided pursuant to Act No. 106/1999 Coll.

Provision of information under Act No. 106/1999 Coll.

The right to free access to information is guaranteed by Article 17 of the Charter of Fundamental Rights and Freedoms. The conditions for exercising this right are governed in particular by Act No. 106/1999 Coll., on free access to information, as amended (hereinafter referred to as ‘the Act’).

The College of Polytechnics Jihlava is a body subject to the Act and provides information relating to its remit. However, this right is not unlimited. In accordance with the Act, certain information is not provided, and the obligation to provide information does not apply, for example, to enquiries regarding opinions, future decisions or the creation of new information.

VŠPJ provides information either upon request or in the form of information published on the official notice board and the university’s website.

Request for information

A request for information may be made verbally or in writing.

Verbal requests, including those made by telephone, may be directed to the relevant VŠPJ staff member according to their role. Where possible, the information will be provided without delay; otherwise, the applicant will be referred to information already published.

If information is not provided in response to an oral request, or if the applicant does not consider the information provided in this way to be sufficient, a written request must be submitted.

A written request may be submitted:

• in hard copy to the following address:
  College of Polytechnics Jihlava
  Tolstého 16
  586 01 Jihlava

• electronically to the registry office’s address: vspj@vspj.cz

• via the VŠPJ data box: w9ej9jg

The written request must clearly state the obligated body to which it is addressed and that the applicant is seeking the provision of information in accordance with the law.

A natural person shall state their first name, surname, date of birth, address of permanent residence or domicile and, where applicable, a service address if this differs from the above details.

A legal person shall state its name, identification number, registered office address and, where applicable, a service address if this differs from the registered office address.

The address for service shall also include the applicant’s email address or data box identifier.

Assessment and processing of the application

If a lack of information about the applicant prevents the application from being processed properly, the VŠPJ shall request the applicant to provide the missing information within 7 days of the date of submission of the application. If the application is not supplemented within 30 days of the date of receipt of the request, the application will be shelved.

If the application is unclear, too general or does not make it clear what information is required, the VŠPJ will ask the applicant to clarify it within 7 days of the date of submission. If the request is not clarified within 30 days of the date of receipt of the request for clarification, a decision to reject the request will be issued.

If the requested information does not fall within the remit of the VŠPJ, the request will be set aside and the applicant will be notified of this within the specified time limit.

If the statutory conditions for the provision of information are met, the VŠPJ shall provide the requested information no later than 15 days from the date of receipt of the request or from the date on which it is supplemented. In specified cases, this time limit may be extended, but by no more than 10 days.

If the requested information is protected by copyright and such protection does not preclude its provision, it shall be provided on the basis of a licence or sub-licence agreement concluded between VŠPJ and the applicant. In such cases, VŠPJ may require payment of a fee for the grant of a licence or sub-licence.

In connection with the provision of information, VŠPJ is entitled to claim reimbursement of costs associated with making copies, procuring technical data storage media, sending the information, or conducting exceptionally extensive searches for information. The amount of the payment must not exceed the costs actually incurred.

Decision to reject a request

If the request is not granted, even in part, VŠPJ shall, within the time limit set for its processing, issue a decision rejecting the request or part thereof, except in cases where the request is deferred.

If the application has not been granted on the grounds of the protection of trade secrets or the protection of third parties’ rights in relation to the subject matter of copyright, the grounds for the decision must state who exercises those rights, if that person is known.

Appeal

An appeal may be lodged against a decision rejecting an application.

An appeal must be lodged within 15 days of the date of delivery of the decision. The supervisory authority in the exercise of self-government is the Office for Personal Data Protection. The supervisory authority for the exercise of delegated state administration is the Ministry of Education, Youth and Sport of the Czech Republic.

Complaint regarding the procedure for handling a request for information

A complaint regarding the procedure for handling a request may be lodged by an applicant who:

• disagrees with the handling of the request by reference to published information,

• has not received the requested information or a decision rejecting the request within the prescribed time limit,

• has received only part of the information, without a decision having been made on the remainder of the request,

• disagrees with the amount of the requested reimbursement of costs.

A complaint may be lodged in writing or orally. If a complaint is lodged orally and cannot be dealt with immediately, the VŠPJ shall draw up a written record of it.

Review proceedings and protection against inaction

A decision by a superior authority on an appeal or complaint may be reviewed in review proceedings, which are conducted by the Office for Personal Data Protection.

The Office for Personal Data Protection is also competent to take measures against inaction on the part of a superior authority.

Contact details for the Office for Personal Data Protection:
Office for Personal Data Protection
Pplk. Sochora 27
170 00 Prague 7
Data box ID: qkbaa2n
telephone: 420 234 665 111
email: posta@uoou.cz